Candidate Registration Form Agreement
Thank you for choosing to register with Hong Kong Internship Platform. Our efficiency in finding you a new position is dependent on how accurately we can promote your skills to potential employers. Together with this, we are legally required to confirm your identity and ensure that you are eligible to work in Hong Kong and undertake other checks which are a requirement of the regulations that govern the recruitment industry. Therefore, please complete the entire document.
Hong Kong Internship Platform will use the information given on this application form and from your CV for recruitment and selection. The information you give us will be kept confidential and your personal information will not be disclosed to third parties without your prior consent except where necessary to confirm factual information provided by you, including the prevention and detection of fraud and/or otherwise required by law.
Section 1 - Candidate Terms of Business
You authorise Hong Kong Internship Platform to seek work on your behalf.
In order to provide recruitment services to you,Hong Kong Internship Platform will have to process your personal data. In doing so we will comply at all times with data protection laws. See our candidate privacy notice for further information on how we handle your data.
Section 2 - Personal Information Collection Statement
Personal Information Collection Statement
We are committed to safeguarding your privacy and ensuring that your personal data is protected. This Personal Information Collection Statement (“PICS”) explains the types of Personal Data we collect and how we process and protect that data. This PICS is governed by and observes the requirements of the Personal Data (Privacy) Ordinance (Cap. 486) (the "Ordinance")
1.2 You agree that we may disclose and transfer your personal data to our agents or contractors under a duty of confidentiality to us who provide administrative, data processing, research and marketing, distribution, telecommunications, professional or other similar services to us.
1.3 When necessary we may also disclose and transfer (whether in Hong Kong or abroad) your personal data to our professional advisers, law enforcement agencies, insurers, government and regulatory and other organisations for purposes specified at 1.1 and 1.2 above.
1.4 We may share aggregate data that does not allow you to be identified with third parties for various purposes (including marketing and advertising), and may use this data in order to better understand your needs and to improve and adapt our products and services.
1.5 Any personal data supplied by you will be retained by us and will be accessible by our employees, any third party service providers engaged by us and third parties referred to at 1.3 above, for or in relation to any of the purposes stated in 1.1 and 1.2 above.
1.6 You should be aware that no system is impenetrable and no information provided over the Internet can be guaranteed to be completely secure. Accordingly, we cannot guarantee the security of any information that you transmit to us or receive from us over the Internet.
1.7 You have the right of access to your personal information held by us and request to correct your personal information. You may opt out from receiving direct marketing materials from us at any time. You may send your request in relation to the aforesaid in writing to the following address: Hong Kong Internship Platform, 1/F, HKPC Building, 78 Tat Chee Ave, Kowloon Tong, Hong Kong, or by email to info@the-hkip.com. In accordance with the Ordinance, we reserve the right to charge you a reasonable fee for the processing of any data access request.
1.8 We may use “cookies” to collect data about your browsing when you visit our app, in order to evaluate your browsing activity and habits on our app, in order to give you the best possible experience on our app. "Cookies" are small test files sent to your browser from an app server and stored on your computer's hard drive. The information so gathered is only used for analyzing your preference in relation to the services we provide. You can decide not to accept the cookies files, but if you do so, certain functionality may not be available.
1.9 Nothing in this Privacy Policy Statement shall limit your rights under the Ordinance.
1.10 If there is any inconsistency or conflict between the English and Chinese versions of this PICS, the English version shall prevail.
We may amend or update this PICS from time to time and all information will be governed by our latest version of PICS, available on our Hong Kong Internship Platform website here.
In cases of disputes, the decision of our Company shall be final and conclusive.
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Section 3 - Eligibility to work in Hong Kong can change to the statute of their work
Hong Kong Internship Platform also needs to confirm and verify your identity together with how you are eligible to work in Hong Kong.
Under the laws that govern the recruitment industry, we will require a copy of your passport or photo driving license and National Insurance number or HK Identity Card or similar ID on file.
After completing this form you will be redirected to a new page that will securely encrypt and upload your identity document to a secure server.
If you have any questions regarding alternative ID please email to info@the-hkip.com.
Section 4 - Data Protection Statement and Candidate Declaration
Hong Kong Internship Platform provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller. This is why we have asked for your personal data on this form. When we process your personal data, we must do so in accordance with data protection laws.
I hereby confirm that you have my authority to seek references from previous employers and upon successful placement by Hong Kong Internship Platform., I confirm that you are able to seek references from my current employer.
I confirm that to the best of my knowledge the information contained in my CV is correct and true. I have omitted no facts that could affect my future employment and accept responsibility if it is found that I have deliberately given false or misleading information.
I will inform Hong Kong Internship Platform immediately of any circumstances that may affect my work, such as changes to health, subsequent pending prosecutions or convictions, which may arise whilst I am registered for permanent, contract or interim work.
I acknowledge and agree that should Hong Kong Internship Platform introduce me to a company and my application is unsuccessful I will not approach the company with a direct approach for at least 12 months. Instead, should I wish to be reconsidered I will contact Hong Kong Internship Platform to request that they resubmit / introduce my details.
I agree that the above information given on my application may be used for registration purposes under applicable data protection legislation (including but not limited to the General Data Protection Regulation.
I confirm that upon successful job offer and verbal acceptance, I authorise Hong Kong Internship Platform to transfer my data to their employer client so that a written offer can be made. I also authorise Hong Kong Internship Platform and its nominated agent(s) to approach credit referencing agencies, educational establishments and government agencies where appropriate to verify the information that I have given.
